Interlibrary Loan (ILLiad)

  Connect to Interlibrary Loan (ILLiad)
  • Interlibrary Loan is a service provided by The Grace Doherty Library to the students, faculty, and staff of Centre College to obtain material that is not available in the library.
  • With some exceptions, there is no charge for this service.
  • All non-Centre College users, including those with library borrower cards, should contact their local public library to obtain Interlibrary Loan service.
  • In general, books, photocopies from journals (subject to copyright restrictions), some dissertations, and microfilm can be obtained through Interlibrary Loan.
  • The Interlibrary Loan Office is located in the Reference Office on the main floor of the library and is open from 8:30 a.m. - 4:30 p.m. Monday through Friday. At other times, contact a Reference librarian or the supervisor at the Circulation Desk. To contact the Interlibrary Loan Office, phone 238-5275 or send an email to

Please check the Library Online Catalog to verify library holdings before submitting an Interlibrary Loan request.

Interlibrary Loan Policies

  • Centre College students, faculty, and staff may request up to 25 ILL transactions per term.
  • Students, faculty, and staff will pay a fee of $5.00 per ILL transactions for requests beyond the 25 permitted in each term.
  • Students, faculty, and staff may have a total of five ILL books at any one time.
  • Students, faculty, and staff must return ILL books by the due date, as designated by the lending library. Overdue fines of $1.00 per day per item will be levied on all patrons. Fines must be paid before requesting additional ILL items.
  • ILL books may be renewed once at the discretion of the lending library.
  • Recalled ILL books must be returned immediately. Overdue fines also apply to recalled books.
  • ILL books cannot be placed on reserve.
  • The library will not honor any ILL request from a patron with overdue ILL books or unpaid ILL fines.
  • ILL books may not be removed from the United States.
  • Materials required for a course may not be borrowed via interlibrary loan.

Submitting Interlibrary Loan Requests

  • To use Centre's ILLiad Interlibrary Loan service, it is necessary to complete a one-time online registration. To register:
  • You may now request your material. Choose the material type from the list on the left hand side of the screen (Book, Journal Article, Conference Paper, etc.).
  • Fill out all information requested on the form for a quicker response time. Include information such as title, author, journal name, article name, volume number, issue, pages, etc.
  • Indicate on the form if and how much you are willing to pay if other libraries charge for ILL services.

Centre College ILLiad questions or comments can be emailed to

Time to Fill Requests

  • It is impossible to predict how long it will take to receive an interlibrary loan request. The time required to fill the request depends on several factors, including the accuracy and completeness of the request, the difficulty in locating the requested item, the willingness and efficiency of the lending library to supply the item, and, since some material is sent by mail, the U.S. Postal Service.
  • Expect a wait of 1-2 weeks, and plan your research accordingly.


  • Photocopies will usually be posted online and you will receive email notification from the ILLiad system alerting you that your article has arrived and how to access it.
  • Articles do not need to be returned.
  • Books, microform, and other non-photocopy material can be picked up at the Circulation Desk.
  • Users will be notified when a requested item has been received or if there are any problems in filling a request.
  • Any item not picked up in a reasonable amount of time will be returned to the lending library.

Loan Period

  • The loan period for books, microform, and non-photocopy material is determined solely by the lending institution.
  • Renewals may be requested by contacting the Interlibrary Loan Office before the item is due, or by submitting a renewal request via ILLiad.
  • The lending library will then be asked for permission to renew the item. This permission is granted solely by the lending library and cannot be guaranteed.
  • Institutions that loan materials, including Centre College, reserve the right to recall items at any time for their own users.

Returning Borrowed Material

Books, microforms, and other non-photocopied material may be returned to the Reference Office between 8:30 a.m. and 4:30 p.m. Monday through Friday. At other times, materials may be returned to the Circulation Desk.

Interlibrary Loan Fines

  • Interlibrary loan is a service that is granted to Centre College faculty, staff, and students by the lending library. Abuse of that privilege by library users jeopardizes the lending institution's willingness to fill future requests.
  • Non-photocopied material must be returned, or a renewal requested, on or before the item's due date.
  • A fine of $1.00 per day per item will be charged if the material is not returned by the due date on the pink slip.
  • Items that have been recalled by the lending library must also be promptly returned. If not, a fine of $1.00 per day per item will be charged.
  • These fines are applicable to faculty, staff, and students. All fines must be paid before any additional interlibrary loans may be requested.

Items Not Available Through Interlibrary Loan

Some materials which may not be available through Interlibrary Loan include:

  • Entire volumes or issues of periodicals; normally only specific articles may be requested
  • Reference books
  • Rare or fragile materials
  • Newly published books
  • Recordings, videos, and other audio-visual material
  • Requests which may violate copyright limitations
  • Material(s) required for a course
    • The Grace Doherty Library does not promote the borrowing or lending of textbooks or materials required for courses.
    • In the publishing industry, textbooks are considered "consumable" items. Consequently, borrowing textbooks through Interlibrary Loan may be viewed as a violation of the "fair use" doctrine as specified in the 1976 U.S. Copyright Act.
    • The Grace Doherty Library reserves the right to reject an ILL borrowing request if it is determined that the requested item is required for a class.


  • Dissertations are frequently held only by the institution that awarded the degree.
  • Some, but not all, libraries will loan dissertations, and often there are charges for these requests.
  • There is no certainty that a request for a dissertation can be filled.
  • The interlibrary loan staff can usually determine the lending policy of the institution at which the dissertation is held and the costs involved in obtaining it.

Copyright Restrictions

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Interlibrary Loan and Photocopies of Journal Articles

The copyright law does not provide a quantitative definition of how many photocopies from a journal can be received by a library for interlibrary loan. The National Commission on new Technological Uses of Copyrighted Works (CONTU) in 1978 issued guidelines to help libraries comply with copyright law. The Grace Doherty Library follows CONTU guidelines, as follows:


For any given journal or periodical title within a given year, the library is allowed, under CONTU guidelines, to obtain an institutional total of 5 photocopies of articles published within the past 5 years of the current year. The sixth time we are asked to get an article from a particular journal in this time frame, we must look at the following alternatives:

  1. Decline to fill your request (sometimes necessary).
  2. Ask you to wait for a new calendar year when the count of five will begin anew.

Questions about Interlibrary Loan?
Contact Carrie Frey at (859) 238-5275 or

Last updated August 25, 2011