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Information for New Faculty: Welcome!

Welcome image Alpha Stock Images - Welcome to Centre College's Grace Doherty Library!

Our fundamental mission is to provide members of the academic community with access to resources and services that support the current and anticipated instructional, research, and service programs of Centre College. Further, in order to promote critical thinking and life-long learning, the Library will provide instruction on the effective use of Library resources and other information sources.

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HOURS of SERVICE (closed to foot traffic due to COVID)

Monday – Thursday: 8:00 am – midnight

Friday: 8:00 am – 5:00 pm

Saturday: Closed

Sunday: 4:00 pm – midnight

Daily hours are posted on the library's website, upper right corner.

Exam, holiday and summer hours will be announced in CentreNeXT and posted on the front door of the Library.





Carrie Frey
Director of Library Services
(859) 238-5275



Crystal Ellis
Reference and Research Instruction; Collection Development
(859) 238-5277

Mary Girard
Digital Scholarship Librarian
(859) 238-8705

Fernando Gonzalez
Evening CirculationSupervisor and Interlibrary Loan
(859) 238-5279

Karoline Manny
Reference and Research Instruction; Assessment
(859) 238-5299

Lanna McAninch
Circulation Supervisor and Electronic Reserves
(859) 238-5278

Beth Morgan
Cataloging; Special Collections Librarian and Archivist
(859) 238-5274

Jami Powell
Library Systems and Website
(859) 238-5252

Crystal Wesley
Acquisitions and Budget Coordinator
(859) 238-5273

Jazmine Wilson
Reference and Research Instruction; Electronic Resources
(859) 238-5280

DATABASES (Click to view all databases.)

The Library subscribes to 111 databases in a wide variety of disciplines. An alphabetical list of these databases can be found on the Library home page under FIND / ALL DATABASES. For a list of databases by subject, select FIND / ALL JOURNALS on the Library home page. If accessing the Centre databases off campus, make sure to select the database title from the Library home page so that the database can validate you as a Centre subscriber. You will be asked for your Centre username and password to confirm that you are a member of the Centre community.

JOURNALS (Click to search all journal titles.)

Journals are available online through our databases, with a handful of historic issues of some journals available in print. To find journals, go to the Library home page and select FIND / ALL JOURNALS. Type in the title of the journal, and the results will indicate whether Centre has access to the full text of the journal or not. If we have access, the dates we hold will be listed, as well as whether the journal is available in print or online.  

E-BOOKS (Click to explore eBook collections.)

Grace Doherty Library provides access to 55,000 electronic books. These are included in the Library online catalog and include a link to access the title online. Reference books, scholarly and professional works, published by commercial and university presses, are all included.  The Centre community may use these books on or off campus. Contact a Reference Librarian for help accessing electronic books from the collection.


Your Centre College ID is your Library card. Present it at the Circulation Desk when you wish to check out bar coded materials.

Check out books for a period of 180 days.

Books may be renewed for an additional 180 days via email (, telephone (ext. 5279), or accessing your library account from

Faculty members who will be away from Centre for any significant period of time are asked to return checked out books as a courtesy to other members of the Centre community.


Check out bound or unbound periodicals for 7 days. They may be renewed, if necessary, for an additional 7 days.


Check out for 7 days. May renew, if necessary, for 7 days.

Note: If CDs are checked out for classroom use, longer loan periods may be arranged with Lanna McAninch or Fernando Gonzalez, Circulation Supervisors.


Can check out for 3 days with no renewal.

Note: If DVDs are checked out for classroom use, longer loan periods may be arranged with Lanna McAninch or Fernando Gonzalez.


The library does not charge overdue fines to faculty members, with the exceptions of Interlibrary Loan fees or book replacement costs. Interlibrary Loan fines are $1 a day.

RESERVES - No Hard Copy Reserves Fall 2020

For more detailed info, click the "Course Reserves" tab above.

Bring the material for reserve or a list of items to be placed on reserve that includes call numbers and titles to the Circulation Desk. Please try to allow at least two days before the material is assigned.

Any material that all students are required to read should be placed on reserve.

All materials will be removed from reserve at the end of the semester unless otherwise requested.

Please give exact references when referring students to reserve material.

Photocopies cannot be placed on reserve without meeting the requirements of copyright law. NO EXCEPTIONS WILL BE PERMITTED.


For more detailed info, click the "Interlibrary Loan" tab above.

Books, photocopies from journals (subject to copyright restrictions), some dissertations, and microfilm can be obtained through Interlibrary Loan. With some exceptions, there is no charge for this service.

Faculty members can have a maximum of 5 items (books, DVDs, CDs, etc.) from ILL at any one time. ILL books must be returned by the due date, as determined by the lending library.

ILL books may be renewed at the discretion of the lending library. NOTE: The University of Kentucky now loans ILL books for 6 weeks and DOES NOT PERMIT RENEWALS OF ILL BOOKS.

Books that have been recalled by the lending library must be returned immediately!

ILL books cannot be placed on reserve.

Before ordering, please make sure Centre does not own the material you are requesting. Please check the Centre online catalog for books and the online catalog and "All JournaIs" (found on the Library homepage) for journal articles.

The following materials may not be ordered on Interlibrary Loan:

  • Entire volumes or issues of periodicals; normally only specific articles may be requested
  • Reference books
  • Rare or fragile materials
  • Books published in the current calendar year.
  • Requests which may violate copyright limitations
  • Materials required for a course may not be requested via Interlibrary Loan


(Visit our Reference Services page or Get Help page for appointment booking and chat services!)

  • Reference librarians can:
  • Prepare a research guide that would be appropriate for your students to use for research assignments.
  • Make presentations and lead activities for your class on resources students can or should use for class projects or assignments (see below).
  • Work one-on-one with you or your students who need research assistance.
  • Help identify or locate resources for your personal research. Provide assistance using Library resources and databases. We are happy to help you in person in our offices in the library or come to your office for a hands-on demonstration or you are welcome to call any of us for assistance.


We are eager to help your students with their research needs. We strongly believe that the most effective way to teach students research methods and skills is by integrating instruction into their coursework. We find that students are more engaged in learning research strategies if our instruction is connected to a specific assignment.

Feel free to contact one of us if you would like to schedule a research session for your students. Based on your assignment, we typically introduce students to discipline-specific materials; demonstrate the best way for students to use these and familiarize them with interlibrary loan, if that proves to be appropriate for the class. We will also work with you and your students on evaluating materials, synthesizing information to produce a coherent paper or project, and ethical use of information.

Ideally, an instruction session occurs during class time and is required of all students in the class. Teacher attendance is also effective in affirming the importance of the research process.

If you would like to schedule research instruction, please contact one of us as soon as possible, so that there is ample time to prepare for your class. Though each of us is available to teach research instruction in any course, we each have one division that we work with most often.


Division I: Crystal Ellis (ext. 5277),

Division II: Karoline Manny (ext. 5299),

Division III: Jazmine Wilson (ext. 5280),



The reserve system at the library allows students access to supplemental materials for your students. There are two types of reserves at the Centre College Library: Hard Copy Reserve and Electronic Reserves (e-reserves). Library books, DVDs, CDs, old exams, journal articles, and books or materials from the professor's personal collection may be placed on reserve. E-reserves are scanned copies of journal articles or book chapters that are viewable through Moodle. Please use the following guidelines when placing material on reserve.


The Library will impose a maximum limit of $400/class for course reserve copyright permissions.

The Library will impose an upper limit of $150 per item for copyright permissions. If permission is required, but would cost more than $150, the Library will not place the material on reserve. Fair Use

Section 107 of the Copyright Act provides the statutory framework for determining whether something is a fair use and identifies certain types of uses—such as criticism, comment, news reporting, teaching, scholarship, and research—as examples of activities that may qualify as fair use.

Notwithstanding the provisions of sections 106, the fair use of a copyright work, including such use by reproduction in copies or phono-records or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship or research, is not an infringement of copyright. In determining whether the use of a work in any particular case is a fair use the factors to be considered shall include-----

  • The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit educational purposes;
  • The nature of the copyrighted work;
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  • The effect of the use upon the potential market value for the copyrighted work.


Guidelines for E-reserves:

E-reserves are electronic copies of small sections of books or single journal articles. These are accessed through Moodle and are password protected, so only students in your class may view the material. The Center for Teaching and Learning periodically offers classes on Moodle for professors who wish to maintain a course or put up e-reserves by themselves, but the library will manage this for you.

So that required permission may be obtained, an E-reserve request form must be turned in 3 weeks prior to any item being reused a 2nd term. If the cost to place the material on reserve exceeds the $150 limit, the material will not be placed on reserve. Materials being used for the 1st time must be turned in 3 days prior to planned use.

When selecting material for e-reserve, please follow the 10% rule and the fair use guidelines listed on the Copyright Information page.

If you are selecting journal articles, we will check to see if they are available electronically in one of the library databases or electronic journals. Most articles can be linked to the Moodle page for easy access, which prevents the need for scanning and adheres easily to copyright recommendations. If an article is available electronically, please note that on the E-reserve request form. (In cases where a professor submits a paper copy of an article for reserve when an electronic copy exists, the electronic copy will be used instead, and a link to the article will be made available via Moodle).

The total amount of material included in electronic reserves for a specific course should be a small proportion of the total assigned reading for the course. E-reserves are not a substitute for textbooks and may not be used for course packs. If a course pack is desired, Anastasia Knight at the bookstore will offer assistance and students will be required to purchase the assembled course pack through the bookstore. As a best practice guideline, reserve materials should be used primarily for supplemental readings and not core course readings.

Library staff reserve the right to determine if materials will be placed on course reserve, make the final determination if copyright permission is necessary, limit the number of course reserves for a given course based on copyright constraints, royalty costs, etc., and to remove or prohibit use of material for e-reserve without notification if it is determined that the use violates copyright law.

In all cases, a lawfully obtained copy will be used as the basis for an electronic reserve item. If a needed material is not already a part of the library collection, the Library will purchase a copy.

Electronic form to request reserves. Please fill out the entire form.



(NOT AVAILABLE fall 2020 due to COVID restrictions and library renovations)  

Please see above for electronic reserves information.

Guidelines for putting print and audio/visual materials (books, photocopies, DVDs, and CDs) on reserve:

Bring the material for reserve, or a list of items to be placed on reserve that includes call numbers and titles, to the Circulation Desk. Please allow at least two business days before the material is needed in class.

If you give the request to a student worker, please make sure they take note of your name, course name, and course number.

Please give the students in your courses exact references when referring to your reserve material

Please notify library staff before removing personal copies or library copies from the reserve shelves.

In all cases, a lawfully obtained copy will be used as the basis for an electronic reserve item. If a needed material is not already a part of the library collection, the Library will purchase a copy.

** *Interlibrary Loan materials CANNOT be placed on reserve

Additional Guidelines for CDs, VHS, and DVDs:

DVDs, VHS, and CDs can be put on reserve. (VHS and CDs are located in the basement storage room),  

Please contact the Center for Teaching and Learning to schedule a class viewing.

DVDs can be viewed by individuals and small groups in the library; please refer students to library staff. Students will have 4 hours to view a movie after it is checked out.



Submitting Interlibrary Loan Requests:

To use Centre's ILLiad Interlibrary Loan service, it is necessary to complete a one-time online registration. To register:  

  • Go to ILLiad Interlibrary Loan at
  • Log in using your Centre email username (i.e., firstname.lastname) and password. Do not include after your username.
  • Fill in all the fields with an asterisk beside them. It is crucial that you use your Centre email address.
  • Click "Submit."

You may now request your material.  

  • Choose the material type from the list on the left hand side of the screen (Book, Journal Article, Conference Paper, etc.).
  • Fill out all the information requested on the form for a quicker response time. Include information such as title, author, journal name, article name, volume number, issue, pages, etc.
  • Indicate on the form if and how much you are willing to pay if other libraries charge for ILL services.

Interlibrary Loan questions or comments can be emailed to, or to


It is impossible to predict how long it will take to receive an Interlibrary Loan request. The time required to fill the request depends on several factors, including the accuracy and completeness of the request, the difficulty in locating the requested item, the willingness and efficiency of the lending library to supply the item, and, since some material is sent by mail, the U.S. Postal Service.

Expect a wait of 1-2 weeks, and plan your research accordingly.


Users will be notified when a requested item has been received or if there are any problems in filling a request.

Article photocopies will usually be posted online and you will receive email notification from the ILLiad system alerting you that your article has arrived and how to access it. Articles do not need to be returned.

Books, microform, and other non-photocopy material can be picked up at the Circulation Desk.

Any item not picked up in a reasonable amount of time will be returned to the lending library.


The loan period for books, microform, and non-photocopy material is determined solely by the lending institution.  

Renewals may be requested by contacting the Interlibrary Loan Office before the item is due, or by emailing The lending library will then be asked for permission to renew the item. This permission is granted solely by the lending library and cannot be guaranteed.

Institutions that loan materials, including Centre College, reserve the right to recall items at any time for their own users.


Books, microforms, and other non-photocopied material may be returned to the Circulation Desk during library hours.


Interlibrary Loan is a service that is granted to Centre College faculty, staff, and students by the lending library. Abuse of that privilege by library users jeopardizes the lending institution's willingness to fill future requests.

Non-photocopied material must be returned, or a renewal requested, on or before the item's due date.

A fine of $1.00 per day per item will be charged if the material is not returned by the due date on the pink slip.

Items that have been recalled by the lending library must also be promptly returned. If not, a fine of $1.00 per day per item will be charged.

These fines are applicable to faculty, staff, and students. All fines must be paid before any additional Interlibrary Loan items may be requested.


Some materials which may not be available through Interlibrary Loan include:

  • Entire volumes or issues of periodicals; normally only specific articles may be requested
  • Reference books
  • Rare or fragile materials
  • Newly published books
  • Recordings, videos, and other audio-visual material
  • Requests which may violate copyright limitations
  • Material(s) required for a course  

The Grace Doherty Library does not promote the borrowing or lending of textbooks or materials required for courses.

In the publishing industry, textbooks are considered "consumable" items. Consequently, borrowing textbooks through Interlibrary Loan may be viewed as a violation of the "fair use" doctrine as specified in the 1976 U.S. Copyright Act.

The Grace Doherty Library reserves the right to reject an ILL borrowing request if it is determined that the requested item is required for a class.


Dissertations are frequently held only by the institution that awarded the degree. Some, but not all, libraries will loan dissertations, and often there are charges for these requests.

There is no certainty that a request for a dissertation can be filled. The Interlibrary Loan staff can usually determine the lending policy of the institution at which the dissertation is held and the costs involved in obtaining the dissertation. Both of these will affect our availability to borrow.


Students, faculty, and staff may have a total of five ILL books at any one time.

Students, faculty, and staff must return ILL books by the due date, as designated by the lending library. Overdue fines of $1.00 per day per item will be levied on all patrons. Fines must be paid before requesting additional ILL items.

ILL books may be renewed once at the discretion of the lending library.

Recalled ILL books must be returned immediately. Overdue fines also apply to recalled books.

ILL books cannot be placed on reserve.

The library will not honor any ILL request from a patron with overdue ILL books or unpaid ILL fines.

ILL books may not be removed from the United States.

Materials required for a course may not be borrowed via Interlibrary Loan.


The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.


The copyright law does not provide a quantitative definition of how many photocopies from a journal can be received by a library for Interlibrary Loan. The National Commission on new Technological Uses of Copyrighted Works (CONTU) issued guidelines in 1978 to help libraries comply with copyright law. The Grace Doherty Library follows CONTU guidelines, as follows:


For any given journal or periodical title within a given year, the library is allowed, under CONTU guidelines, to obtain an institutional total of 5 photocopies of articles published within the past 5 years of the current year. The sixth time we are asked to get an article from a particular journal in this time frame, we must look at the following alternatives:

  • Decline to fill your request (sometimes necessary).
  • Ask you to wait for a new calendar year when the count of five will begin anew.



The mission of The Grace Doherty Library is to support the undergraduate curriculum of Centre College. With this in mind, the following guidelines, in order of priority, have been established for the acquisition of new library materials:

  • Materials and resources necessary or useful to faculty members for courses they are teaching or planning and to students taking those courses;
  • Works and resources necessary for a strong reference collection and works of generally recognized merit;
  • Works and resources that contribute to core collections in disciplines not now in the curriculum or in areas or disciplines not now represented by a member of the faculty;
  • Books and resources of general interest;
  • Materials and resources that support the research of a single faculty member when this research is not directly relevant to instructional activity.


  • All materials, either print or electronic, bought with library funds are the property of the entire college and must be available to all college patrons.
  • Any order for duplicate copies should be justified.
  • All gifts become library property. Gifts are to be acquired and discarded by the same standards used for purchases. A separate statement of gift policy exists for external use.


Generally, the Director of the Library, with the help of the librarians, is responsible for the overall balance and quality of the library collection. Academic programs, generally, are responsible for selecting materials and resources appropriate for their program needs. This process requires consultation between the faculty and the liaison librarians.

  • The Director of the Library shall report to Division Chairs the results of the book budget allocation;
  • Faculty members need to place their book/DVD/CD orders online using the BookIt system, which is accessible from CentreNet and requires login first; 
  • Faculty members can determine the status of book orders and their budget balance in the BookIt system;
  • The Director of the Library shall establish bi-annual book order deadlines. Orders arriving past the end of year deadline will be charged to the next year's book budget;
  • The Director of the Library will maintain discretionary book funds for special requests;
  • The Director of the Library and other librarians will be available for consultation with faculty.


Journals, indices, and abstracts may be added or dropped from the collection during regular reviews by each division. Programs may request a new title or titles by following these guidelines:

  • The program may forward requests to the Division Chair. Requests should include justification and cost of the new titles;
  • The Division Chair may submit approved requests to the Director of the Library. The Director of the Library will add the new title or titles when funds are available either through growth in the electronic journal/database budget or by elimination of older titles.
  • The library has made the decision to focus our collecting efforts on electronic periodicals ONLY.


A small rare book collection is an asset to the college. Some books in the collection serve as examples of the craft of bookmaking at different times and in different places. Others stir the historical imagination. The library should therefore gratefully receive gifts which are appropriate and which add to the value and balance of the collection.

The library has neither the resources to purchase rare books nor the staff time to give them the care available in research library collections. Prospective donors should be encouraged to donate books or materials of considerable scholarly or monetary value to a major university collection.

With some restriction, Special Collections and Rare Books are open by appointment to the college community and to visitors.


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